Getting Started with WasteTracking
Table of Contents
The WasteTracking module records waste that is prepped, recorded, and printed on the DateCodeGenie device for menu items set up with product control tracking on a 1-to-1 ratio.
The benefits of using WasteTracking include:
- You can use the RightBytes tablet to scan waste—no additional scanner needed with your DateCodeGenie device.
- If you use multiple DateCodeGenie devices at a single location, staff can scan and waste labels printed from multiple devices on one app.
Prerequisites
Before starting to use WasteTracking, you will need:
- DateCodeGenie with product control tracking software add-on.
- Product control tracking set up in the portal, see Set Up Product Control Tracking in the Portal
- DateCodeGenie printer profiles that include the Print ID feature, NOT the barcode.
Once you have the prerequisites completed, it's time to get started with WasteTracking.
1. Access WasteTracking
Open WasteTracking from the EatSuite dashboard.
Steps:
1. Log into eatsuite.com.
2. Click Launch under WasteTracking.
3. Once you are in WasteTracking, click the profile button in the upper right corner to set your location.
4. Select Store from the dropdown and click Next.
5. Click Continue Without Selecting Profile.
2. Set Up WasteTracking
Set up WasteTracking from the settings tab.
NOTE
Information is entered by store, so always check you have the right store set before making any changes.
There are three parts to set up WasteTracking:
1. Set Up DateCodeGenie Devices
Your DateCodeGenie devices must be added to equipment and have waste labels turned on.
Steps:
1. Click Equipment under the settings tab.
2. DateCodeGenie devices may already be listed. Review that your DateCodeGenie device is listed and set to Wasting ON.
3. Add a new DateCodeGenie device if needed.
Add a DateCodeGenie device
a. Click + Add Device.
b. Type the UDID and Serial Number.
c. Click Search Device.
d. OPTIONAL: Type a Device Name to help you quickly identify your DateCodeGenie devices from the list.
e. Click Assign To This Location.
2. Add Staff Members
Add staff members to track who is recording waste from WasteTracking.
Staff members are synced between WasteTracking and InsightsLite.
Steps:
1. Click Staff Members under settings.
2. Staff members may already be listed from InsightsLite. Review any staff members that are already added.
NOTE
Staff member changes made in one module will be changed in the other. When editing staff members in WasteTracking, remember that the same changes will be made in InsightsLite.
TIPS & TRICKS
- If you don't want to track individual staff members, create a generic user for all staff to use.
- Match your staff member names to the usernames in the DateCodeGenie app to keep them uniform.
3. Add a new staff member if needed.
Add a staff member
a. Click Create Staff Member.
b. Type First Name and Last Name.
c. OPTIONAL: Add additional information, if desired.
d. Click Save.
3. Add Waste Reasons
Add waste reasons for staff to select when recording waste.
Steps:
1. Click Waste Reasons under the settings tab.
2. Click Example Reasons to see prefilled waste reasons you can add.
3. Check each waste reason you would like to use, then click Add Selected.
4. OPTIONAL: Click New Reason to add a custom waste reason.
TIPS & TRICKS
To make setting waste reasons simpler, start with the example reasons, then add a new reason if an additional option is needed.
3. Dashboard Overview
Use the WasteTracking dashboard for day-to-day operations.
From the dashboard, use the bottom menu bar to switch between the three pages.
Dashboard
The dashboard opens with the waste scanner that staff use on the tablet.
Wasted
From Wasted, you can see the record of items wasted and their waste reason.
Select the Time Range to view records within the set time period.
Pending
Waste records in WasteTracking will appear as pending if the DateCodeGenie app has not downloaded updates and synced prepped data.
The pending record will automatically be moved to wasted once the DateCodeGenie app downloads updates and syncs.
NOTE
Pending waste records will not appear in InsightsAI.
WasteTracking automatically retries pending records every fifteen minutes. To manually retry, click the retry button (arrow circle icon) next to an individual waste record, or click Retry All.
4. Staff Training
Congratulations! You have completed set up and are ready for staff to start using the WasteTracking app.
Train your staff how to scan and record waste using the tablet, see Record Waste Using WasteTracking.
